Your system easily handles data transfers from a failing hard drive but what happens to the failed hard drive. In many cases a defective hard drive cannot be sanitized, thus leaving client data at risk. Your security protocol prohibits transporting live data assets outside of your physical security perimeter. In many data centers defective hard drives have been accumulated in locked closets in tech rooms. This is not an acceptable solution.
Data recorded on stored hard drives is historic data. In most cases online client data is constantly being updated and purged according to record retention schedules. A stored hard drive may very possibly contain information that your client believes no longer exists. The legal implications to this possibility are significant.
You could be required to provide client data under a court ordered electronic data discovery event. You would be required to attest that you have provided all requested data. If after you attest to this fact it becomes evident that additional client data may exist on your hoard of stored defective hard drives you now have a very significant legal problem both with the court and your client.
How real is this scenario? It’s not likely but it is possible. Your entire enterprise could be put at risk because you failed to implement a simple, inexpensive procedure for regularly destroying and disposing your defective and obsolete hard drives.
Our Safe Harbor Express scheduled on site shredding agreement is an ideal solution to this problem. We provide secure collection containers and a chain of possession inventory system that allows you to control and track all defective and obsolete hard drives in your possession. On a regularly scheduled basis our mobile shred vehicle arrives at your facility and destroys all collect hard drives. We provide you with digitized records of the destruction event that meet with the audit requirements of Federal and State data privacy regulations as well as court required records of a “Safe Harbor” data destruction event.
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